Diageo
Executive Assistant – Supply Director & Site Coordination
Overview
The Executive Assistant – Supply Director & Site Coordination is a high-impact role supporting the Supply Director Australia while helping coordinate key activities across the Huntingwood Supply organisation, managing executive agendas, travel, communications, and site engagement initiatives.
About Diageo
Diageo is the world’s leading premium drinks company with over 200 brands sold in nearly 180 countries. They craft brands for life’s moments, from global icons like Johnnie Walker, Guinness and Tanqueray to local favourites, operating a complex, large-scale supply chain and manufacturing network.
Requirements & Eligibility
- Proven experience as an Executive Assistant, Personal Assistant, Team Coordinator, Senior Administrator or similar role supporting senior leadership
- Strong experience managing complex calendars, competing priorities, meetings and executive requirements in a fast-paced environment
- Experience coordinating domestic and international travel, expenses, invoices and other executive administration
- Strong organisational skills with exceptional attention to detail, follow-through and ability to anticipate what is needed
- Excellent communication and stakeholder management skills
- High level of discretion and judgement when managing confidential and sensitive information
- Strong Microsoft Office capability, particularly Outlook, Teams, PowerPoint, Word and Excel
- Experience with Concur, SharePoint or similar systems is advantageous
Key Responsibilities
- Proactively manage the Supply Director’s complex calendar, priorities, meetings and follow-ups
- Coordinate domestic and international travel, expenses, invoices and other executive administration
- Coordinate Supply Leadership meetings, workshops, town halls and key site activities
- Manage logistics for regional and global leadership visits to Huntingwood
- Support employee engagement activities including site celebrations, recognition, raffles and employee store initiatives
- Prepare and coordinate executive presentations, meeting packs, correspondence and communications
- Act as a proactive coordination point across Supply, site, regional and global stakeholders
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