United talent agency

Overview

UTA seeks a highly organized, proactive, and analytical Specialist, Legal Operations, to support the Director of Legal Operations in driving efficient processes and initiatives across the Legal department.

About United talent agency

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation tal

Requirements & Eligibility

• Bachelor’s degree
• 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required
• Experience supporting legal operations workflows and contract databases
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
• Strong organizational, analytical, drafting, and project management skills, with exceptional attention to detail
• Demonstrated curiosity and willingness to learn new subject matter, systems, processes, and technologies
• Ability to manage competing priorities, exercise sound judgment, and work effectively in a fast-paced environment
• High level of professionalism and discretion, including the ability to maintain confidentiality and appropriately handle sensitive information

Key Responsibilities

• Maintain and organize legal documentation, ensuring accuracy, accessibility, and consistency across contract databases and knowledge management systems.
• Work under the direction of the Director of Legal Operations and collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency.
• Under the direction and review of UTA’s internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements and organize and maintain any updates to the Legal Department’s library of form agre
• Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed.
• Assist with certain aspects of the monthly Legal department accrual and budget review.
• Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines.
• Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines.
• Assist with compliance, risk management, and other legal department initiatives as needed.