Convene

Overview

As we continue building our opening team, we are seeking an Event Operations Coordinator to support the end-to-end execution of all meetings and events, both internal and external, serving as a vital bridge between the planning phase and on-the-floor operations.

About Convene

Convene Hospitality Group (CHG) operates a global portfolio of lifestyle brands focused on creating places and experiences that bring people together. The company designs, develops, and operates hospitality-driven destinations to host gatherings of all kinds, ranging from small corporate meetings to immersive brand activations and beyond.

Requirements & Eligibility

• Minimum 2 years experience in hospitality or event operations
• A service-first mindset with strong problem-solving skills and the ability to stay cool under pressure
• Highly organized and comfortable multitasking in a high-pressure environment
• Proficiency in or ability to learn Salesforce, Social Tables, Google Suite, and project management tools

Key Responsibilities

• Support the Event Producers in the end-to-end execution of meetings and events
• Coordinate event logistics including but not limited to load-in/load-out, freight, security, vendor meals, and vendor arrivals
• Place and manage vendor orders including but not limited to rentals, entertainment services, marketing materials, catering, etc.
• Provide support and take ownership of smaller meetings and events as assigned by the Sr. Event Producer
• Act as the primary point of contact for designated clients, ensuring their vision is translated into a successful operational reality
• Create, distribute, and manage essential event materials including but not limited to the run-of-show, production schedules, property event calendar, signage, and Program Execution Orders
• Assist with site tours and execute Surprise & Delight moments for clients
• Provide on-the-floor support during peak event times and fringe hours