Helsing

Overview

You will be the first person our visitors meet, and the person who keeps our office running from one day to the next. Working within the Workplace team, you will host guests, customers and candidates, manage visitor access and security passes, and make sure meetings begin on time and in the right room.

About Helsing

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

Requirements & Eligibility

• Have welcomed and looked after guests in a reception, hospitality or front-of-house setting
• Communicate clearly and warmly in fluent German and English, in person, on the phone and in writing
• Organise competing priorities calmly, from room bookings to deliveries, without losing track of the detail
• Handle confidential information and access procedures with discretion and care
• Take responsibility for your work and pick up new systems and processes quickly

Key Responsibilities

• Welcome and host visitors, customers and candidates, handling check-in, registration and visitor badges so every guest is signed in, briefed and looked after within minutes of arrival
• Coordinate meeting rooms, calendars and hospitality for interviews, customer visits and leadership sessions, resolving clashes before they reach the diary
• Run the reception area as the front door of the site, keeping access procedures, sign-in records and security passes accurate and audit-ready
• Manage incoming and outgoing post, couriers and deliveries, routing confidential and time-sensitive items to the right team the same day
• Administer the company vehicle fleet, from bookings and servicing to documentation, so cars are available, compliant and roadworthy when colleagues need them