Kong

Overview

The Administrative Assistant provides high-quality administrative and operational support to the EMEA & APJ Sales VPship team. The role is responsible for keeping senior leaders organized, on schedule, and focused on their highest priorities.

About Kong

Kong Inc., the AI Connectivity Company, is building the connectivity layer of AI. Trusted by the Fortune 500 and AI-native startups alike, Kong’s unified API and AI platform enables organizations to secure, manage, accelerate, govern, and monetize the flow of intelligence across APIs and AI traffic — on any model, any cloud.

Requirements & Eligibility

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders.
• Demonstrated experience managing complex, multi-time-zone calendars with a high degree of accuracy and prioritization.
• Experience coordinating domestic and international travel and preparing detailed travel itineraries.
• Proficiency with expense management tools and processes.
• Excellent written and verbal communication skills in English, with professional fluency.
• Strong organizational and time-management skills, with the ability to manage multiple priorities without losing attention to detail.
• High level of discretion and sound judgment when handling sensitive or confidential information.
• Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft 365, Slack, Zoom, and Concur or similar expense platforms.

Key Responsibilities

• Own and manage complex, multi-time-zone calendars for EMEA & APJ Sales VPs.
• Anticipate and proactively resolve scheduling conflicts with minimal disruption.
• Prioritize meeting requests based on leadership priorities, business rhythms, and urgency.
• Coordinate effectively with internal and external stakeholders to schedule meetings efficiently.
• Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas.
• Prepare, submit, and track expense reports on behalf of supported leaders.
• Serve as the primary administrative point of contact and liaison for the EMEA & APJ Sales VPs.
• Maintain well-organized digital files and ensure accurate record-keeping of key documents and administrative assets.