Qphox

Overview

QphoX is looking for a Finance Specialist to support the CFO in the day-to-day finance operations of a fast-growing technology company. The role combines financial administration, month-end closing, reporting support, payroll coordination, intercompany reconciliations and assistance with grant/subsidy reporting.

About Qphox

At QphoX we strive to be an inclusive place where a diverse mix of talented people want to come, to learn, to live their passion and do their best work. We are dedicated to promoting equality, creating a safe environment for everyone, and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, age, soc

Requirements & Eligibility

• 2-5 years experience in Dutch financial administration, bookkeeping or assistant controller work, preferably in a growing company or international group.
• Strong working knowledge of accounting and expense software packages (preferably Exact Online).
• Good understanding of Dutch VAT, invoice requirements, expense processing and basic payroll administration.
• Ability to perform month-end reconciliations and understand balance sheet and profit-and-loss movements.
• Experience with accounts payable, accounts receivable, supplier payments and debtor follow-up.
• Strong spreadsheet (Excel or Google Sheets), online database, expense management and payroll software skills.
• Be accurate, proactive, discreet and well-organized, with the ability to manage deadlines and improve finance processes over time.
• The ideal candidate has completed or is working towards a relevant finance qualification.

Key Responsibilities

• Process supplier invoices, customer invoices, expense claims and bank transactions in Exact Online, ensuring correct coding, VAT treatment and supporting documentation.
• Prepare supplier payment runs, monitor outstanding receivables, follow up on overdue customer invoices and maintain accurate AP/AR records.
• Support month-end close activities, including bank reconciliations, balance sheet reconciliations, accruals, deferred revenue/cost entries, inventory/COGS checks and intercompany reconciliations.
• Coordinate monthly payroll administration with the external payroll provider, including employee changes, expense reimbursements and payroll-related accounting entries.
• Assist with management reporting, year-end financial reporting, external accountant queries, subsidiary transactions and grant/subsidy reporting.