Zocdoc

Overview

An Executive Assistant serves as a trusted and valuable business partner to our leadership team. Their primary responsibility is to optimize and prioritize the leadership's time, ensuring the smooth execution of their goals.

About Zocdoc

For nearly 20 years, Zocdoc has built the leading healthcare marketplace - helping tens of millions of people find and book the care they need.

Requirements & Eligibility

• A minimum of 4-5 years experience in an Executive Assistant role supporting senior level executives
• Superb communication and relationship management skills
• Courage to know when to say yes and when to say no across various competing priorities
• Ability to handle sensitive and confidential information with high professionalism and discretion
• Humility and passion for customer service

Key Responsibilities

• Full ownership of multiple calendars for our C-suite level leadership team
• Collaborating closely with the broader EA team on projects and events
• Understanding your executive's preferences, including meeting cadence, travel logistics, and conference room preparation
• Managing meetings and schedules efficiently, both recurring and ad hoc
• Meeting management, including preparing agendas, taking notes, distributing action items
• Coordinating and overseeing complex domestic and international travel arrangements
• Complete expense reports and manage company documents and contracts as needed